Hour Entries

Ripley makes entering hours easier than ever before. Let’s walk through how it works, one step at a time.

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Adding an Hour Entry

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Editing an Hour Entry

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Deleting an Hour Entry

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Adding an Hour Entry

1. Supervisor: Select the supervisor who is overseeing the activity/hours you are entering. This may be your Responsible Supervisor or another supervisor if you are accruing hours under multiple supervisors. Click here to learn about adding/managing a supervisor.
2. Organization: Select the organization for the particular activity/hours you are entering. Click here to learn about adding/managing an organization.
3. Date: Select the date for the particular activity/hours you are entering. Ripley automatically organizes your hour entries by Month and Organization.
4. Time: Select the start time and end time of the particular activity/hours you are entering. The end time must come after the start time and the hours must fall within the date entered. Once a valid start and end time have been entered, the Hour(s) for Allotment will show the time spent in decimal format. For example, two hours and 30 minutes will be listed as 2.5 hours.
5. Hour Type: Select whether the particular activity/hours being entered were Independent (BCBA was not present) or Supervised (BCBA was present). The BACB requires separate entries for Independent and Supervised hours.
6. Independent Hour Entry: Enter the time in decimal format of the activity category or activity categories for the hours you are entering. Click here to learn about converting time to decimal.
   • Restricted: Restricted hours are the delivery of direct therapy and instruction procedures with clients. Basically, anytime you are with your client directly and are not participating in unrestricted activities like analyzing data or researching literature.
   • Unrestricted: Activities under the experience requirements that are most likely to be performed by a BCBA or BCaBA, including conducting assessments, staff training, and developing behavior plans, among other activities.
7. Supervised Hour Entry: Enter the time in decimal format of the activity category or activity categories for the hours you are entering. Click here to learn about converting time to decimal.
   • Restricted: Restricted hours are the delivery of direct therapy and instruction procedures with clients. Basically, anytime you are with your client directly and are not participating in unrestricted activities like analyzing data or researching literature.
   • Unrestricted: Activities under the experience requirements that are most likely to be performed by a BCBA or BCaBA, including conducting assessments, staff training, and developing behavior plans, among other activities.
   • Group Unrestricted: An interactive supervision meeting that includes no fewer than 2 and no more than 10 trainees. The number of trainees in a group meeting may not exceed 10 at any time, regardless of the number of supervisors in the meeting.
8. Contact Type (Supervised Hours Only): Select the contact type for the particular activity/hours you are entering.
   • Non-Observational Contacts: A real-time interaction between the supervisor and trainee that takes place in an individual or group format without the presence of a client.
   • Observation with Client Contacts: The trainee must be observed working with a client in the natural environment, during each supervisory period, by at least one supervisor. In-person, on-site observation is preferred. However, the observation may be conducted using asynchronous (e.g., recorded video) or synchronous (e.g., live video conference) formats. This counts as an observation and a contact.
9. Format Type (Supervised Hours Only): Select the format type for the particular activity/hours you are entering.
10. Description of Activity (Optional): Summarize the activity in two to three sentences. The description may include information regarding the location (e.g., clinic, in-home, telehealth, school), who was present, topics discussed, feedback provided, and/or progress towards goals.
11. Save Hour Entry: After you enter all required fields and if all fields are valid, the save button will become visible. Once you click Save, the hour entry will be saved to the correct Month, Year and Organization.

Editing an Hour Entry

1. Find the hour entry that you want to edit on the Month Dashboard. Click on the corresponding pencil icon . This will take you to the Edit Hour Entry page.
2. Update the hour-entry fields as you wish. The decimal-formatted time will show only as a placeholder for the activity categories. You will need to re-enter this time or edit to the correct time if needed.
3. After you update all required fields and if all fields are valid, the save button will become visible. Once you click Save, the hour entry will be updated.

Deleting an Hour Entry

1. Find the hour entry that you wish to delete on the Month Dashboard. Click on the corresponding trash can icon .
2. An alert will appear to confirm that you wish to delete the hour entry.
3. Once you confirm, the hour entry will be deleted.