Resources

Getting Started

Download, review, and submit the BACB Pre-Experience Checklist.
Read and review the BCBA 2022 Eligibility Requirements.
Read and review the BCBA Task List.
Review Eligibility Requirements, Definitions, FAQs, and Forms below.
If you have previously accrued fieldwork hours and would like to transfer hours from a different tracking system, use the Bulk Hours form to submit previously completed hours. This will allow you to view your progress towards hour completion.
You are ready to start logging your next period. Have fun!

How To Videos

Create Account

Resources Page

Bulk Hours

Entering Hours

Total and Monthly Hour Summary

Signing Forms & Printing Reports

NonConcentrated vs Concentrated Hours

Individual vs Multiple Supervisors

Edit Hours

Verification Forms

Updates

Tweets by RipleyFieldwork

Eligibility Requirements

	Supervised Fieldwork	Concentrated Supervised Fieldwork
Fieldwork hours required to qualify	2,000	1,500
Supervisory Period	1 calendar month
Fieldwork hours per supervisory period	min of 20 hours–max of 130 hours
Number of contacts with supervisor per supervisory period	4 contacts	6 contacts
Observations with client per supervisory period	1 observation	1 observation
Supervision per supervisory period	5% of hours	10% of hours
Individual supervision hours per supervisory period	At least 50% of supervised hours must be individual (i.e., group supervision may not exceed 50%).
Unrestricted activities	At least 60% of overall supervised fieldwork must be spent engaged in unrestricted activities

Definitions

Setting: Name of the organization at which you are accruing hours.

Supervisor: Supervisor overseeing the particular activity/hours you are entering. This may be your Responsible Supervisor or another supervisor if you are accruing hours under multiple supervisors.

Responsible Supervisor: Supervisor who signed your Fieldwork Verification Form on behalf of an organization where multiple supervisors are providing supervision for one trainee accruing fieldwork hours.

Fieldwork Type: There are two supervised fieldwork types: Supervised Fieldwork and Concentrated Supervised Fieldwork. Concentrated Supervised Fieldwork provides a pathway for individuals to complete their fieldwork in fewer hours and with more supervision than Supervised Fieldwork. Hours accrued as Concentrated Supervised Fieldwork accrue at approximately 1.33 times the value of Supervised Fieldwork hours.

Restricted Hours: The delivery of therapeutic or instructional procedures to a client for those accruing experience hours. Note: Not all time spent working with a client is considered restricted. For example, a number of unrestricted activities may involve the trainee working directly with a client.

Unrestricted Hours: Activities under the experience requirements that are most likely to be performed by a BCBA or BCaBA, including conducting assessments, staff training, and developing behavior plans, among other activities.

Group Unrestricted Hours: An interactive supervision meeting that includes no fewer than 2 and no more than 10 trainees. The number of trainees in a group meeting may not exceed 10 at any time, regardless of the number of supervisors in the meeting.

Non-Observational Contacts: A real-time interaction between the supervisor and trainee that takes place in an individual or group format without the presence of a client.

Observation with Client Contacts: The trainee must be observed working with a client in the natural environment during each supervisory period by at least one supervisor. In-person, on-site observation is preferred. However, the observation may be conducted using asynchronous (e.g., recorded video) or synchronous (e.g., live video conference) formats.

Description of Activity: Summarize the activity in two to three sentences. The description may including information regarding the location (e.g., clinic, in-home, telehealth, school), who was present, topics discussed, feedback provided, and/or progress towards goals.

FAQs

You can add entries line by line as far back as you would like. For most users, using the bulk entry makes more sense, as they might have a more detailed account of the hours in a different tracker. If that isn’t the case for you and you would like to make more detailed entries, just use the calendar feature on the Dashboard and choose the appropriate date. Please note that you can’t combine bulk entries with individual entries - you have to choose one strategy.

Linking Ripley supervisee/supervisor accounts is easy. Here are two ways in which you can link accounts with your supervisor/supervisee.

FIRST (quickest, easiest, recommended) you can go to the top of the dashboard once you log in to Ripley. If you have a supervisor account, it will say “Invite your supervisee(s) to track their progress.”, if you have a supervisee account, it will say “Invite your supervisor(s) to help track your hours”.

Once you have invited your supervisor/supervisee, they will receive an email from Ripley. If they already have an account and are logged in, they can click it to automatically link to your account.

If they are new to Ripley, they will be prompted to create an account. Once their account has been created, they will be linked to your account.

SECOND - if you have unsuccessfully attempted the above method, you can fill out our Contact Form and request for us to manually connect you to a supervisor or supervisee.

Be sure to provide both supervisee and supervisor email addresses that were used to set up Ripley accounts. Please note that this will only work if both parties already have a Ripley account.

Concentrated hours are multiplied by 1.333, per the BACB. If you complete 1,500 concentrated hours, that will be the equivalent of 2,000 non-concentrated hours (1,500 x 1.333 equals 2,000). Ripley tracks this by multiplying concentrated hours by 1.333 before adding them to the ‘Total Hours Completed’ graph, thus it will be weighted differently than non-concentrated hours and will allow you to track both concentrated and non-concentrated hours over the course of your fieldwork and keep track of how much you have completed - and more importantly - how many hours you still need to complete. Additionally, on the monthly dashboard page, all concentrated months will show the need of additional contacts/observations to fulfill the concentrated month's requirements.

When creating a new month on the dashboard, there is a field that allows you to select the specific fieldwork type (non-concentrated vs concentrated). By default, your previous fieldwork type will automatically be pre-selected. If you need to edit an existing month from non-concentrated to concentrated hours, go to the month overview, scroll down to the bottom, and click ‘Edit Month Details’. You will then be able to toggle between concentrated and non-concentrated fieldwork - as many times as you’d like.

When Ripley was designed, the software engineers and planners decided that Ripley would not contain any of the 18 identifiers that trigger HIPAA compliance.

In other words, by not having electronic protected health information, or ePHI as it is called it would make the tracker much more simple.

If you review the 18 client patient identifiers below, Ripely Fieldwork Tracker does not for any of those. All these identifiers below are with respect to the Patient being treated.

Patient Name
Address (all geographic subdivisions smaller than state, including street address, city county, and zip code)
Dates (except years) related to an individual (such as birthdate, admission date, discharge date, date of death, and exact age if over 89)
Telephone numbers
Fax number
Email address
Social Security Number
Medical record number
Health plan beneficiary number
Account number
Certificate or license number
Vehicle identifiers and serial numbers, including license plate numbers
Device identifiers and serial numbers
Web URL
Internet Protocol (IP) Address
Finger or voice print
Photographic images
Any other characteristic that could uniquely identify the individual

It is important that users do not add HIPAA-protected ePHI information to the tracker. This approach would apply to all devices, texts, emails, conversations, in which it would be important not to supply this information as a note would not require personal health information.

Forms

BCBA 2022 Eligibility Requirements

BACB Pre-Experience Checklist

Individual Supervisor Experience Verification Form

Multiple Supervisor Experience Verification Form