Vanderbilt | Ripley Fieldwork Tracker

Welcome

I Am A...

SuperviseeI am tracking my hours.

SupervisorI am supervising supervisees.

Add Fieldwork Hours

From the dashboard:

Add fieldwork hours and details
Create a new month/period
Manage your supervisor(s) for each hour entry
Quick view of current month/period requirements

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Monthly Summary

From the monthly summary page:

View full summary of all hours logged
Breakdown of all totaled hours and requirements
Edit and/or delete hour entries previously logged
Print report of all hours for the given month
Download Supervisor Verification form to be submitted to your supervisor

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Add Previous Months/Periods

From the bulk hours page:

Add previous completed periods/months
Decide to add previous hours all together or in their individual months to keep track

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View Your Progress

From the total hour dashboard:

View your recent hour entries
Delete recent hour entries previously logged
View current progress of all time completed

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Easy Access Dashboard

From the dashboard:

View all your active supervisees
Quickly see the months that each supervisee has created
Link to each supervisee month and total pages

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Monthly Summary

From the monthly summary page:

View full summary of all hours logged for each supervisee
Breakdown of all totaled hours and requirements
Print report of all hours for the given month

Register for Free!

View Supervisee Progress

From the total hour dashboard:

View supervisee's recent hour entries
View current progress of all time completed

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Add Supervisees/Friends

From the My Profile page:

Invite new or already registered supervisees
Remove supervisees you no longer supervisor
Invite friends/colleagues to use the Ripley Fieldwork Tracker

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FAQs

You can add entries line by line as far back as you would like. For most users, using the bulk entry makes more sense, as they might have a more detailed account of the hours in a different tracker. If that isn’t the case for you and you would like to make more detailed entries, just use the calendar feature on the Dashboard and choose the appropriate date. Please note that you can’t combine bulk entries with individual entries - you have to choose one strategy.

Linking Ripley supervisee/supervisor accounts is easy. Here are two ways in which you can link accounts with your supervisor/supervisee.

FIRST (quickest, easiest, recommended) you can go to the top of the dashboard once you log in to Ripley. If you have a supervisor account, it will say “Invite your supervisee(s) to track their progress.”, if you have a supervisee account, it will say “Invite your supervisor(s) to help track your hours”.

Once you have invited your supervisor/supervisee, they will receive an email from Ripley. If they already have an account and are logged in, they can click it to automatically link to your account.

If they are new to Ripley, they will be prompted to create an account. Once their account has been created, they will be linked to your account.

SECOND - if you have unsuccessfully attempted the above method, you can fill out our Contact Form and request for us to manually connect you to a supervisor or supervisee.

Be sure to provide both supervisee and supervisor email addresses that were used to set up Ripley accounts. Please note that this will only work if both parties already have a Ripley account.

Concentrated hours are multiplied by 1.333, per the BACB. If you complete 1,500 concentrated hours, that will be the equivalent of 2,000 non-concentrated hours (1,500 x 1.333 equals 2,000). Ripley tracks this by multiplying concentrated hours by 1.333 before adding them to the ‘Total Hours Completed’ graph, thus it will be weighted differently than non-concentrated hours and will allow you to track both concentrated and non-concentrated hours over the course of your fieldwork and keep track of how much you have completed - and more importantly - how many hours you still need to complete. Additionally, on the monthly dashboard page, all concentrated months will show the need of additional contacts/observations to fulfill the concentrated month's requirements.

When creating a new month on the dashboard, there is a field that allows you to select the specific fieldwork type (non-concentrated vs concentrated). By default, your previous fieldwork type will automatically be pre-selected. If you need to edit an existing month from non-concentrated to concentrated hours, go to the month overview, scroll down to the bottom, and click ‘Edit Month Details’. You will then be able to toggle between concentrated and non-concentrated fieldwork - as many times as you’d like.

When Ripley was designed, the software engineers and planners decided that Ripley would not contain any of the 18 identifiers that trigger HIPAA compliance.

In other words, by not having electronic protected health information, or ePHI as it is called it would make the tracker much more simple.

If you review the 18 client patient identifiers below, Ripely Fieldwork Tracker does not for any of those. All these identifiers below are with respect to the Patient being treated.

Patient Name
Address (all geographic subdivisions smaller than state, including street address, city county, and zip code)
Dates (except years) related to an individual (such as birthdate, admission date, discharge date, date of death, and exact age if over 89)
Telephone numbers
Fax number
Email address
Social Security Number
Medical record number
Health plan beneficiary number
Account number
Certificate or license number
Vehicle identifiers and serial numbers, including license plate numbers
Device identifiers and serial numbers
Web URL
Internet Protocol (IP) Address
Finger or voice print
Photographic images
Any other characteristic that could uniquely identify the individual

It is important that users do not add HIPAA-protected ePHI information to the tracker. This approach would apply to all devices, texts, emails, conversations, in which it would be important not to supply this information as a note would not require personal health information.